Summer Events Should Be Good Vibes for Everyone, Here’s How to Make That Happen

You know that feeling when summer rolls around, and suddenly everything’s about soaking up the sun, chilling with friends, and those easy moments that just feel good? Warm weather, cold drinks, music you can’t help but hum along to, it’s the kind of energy we all look forward to.

But here’s the thing: for a lot of people, especially those dealing with accessibility challenges, summer events don’t always feel like a breeze. Sometimes they feel more like a wall you have to get around.

“Inclusion” gets tossed around a lot, right? But to us, it’s not just a buzzword. It’s the difference between someone feeling truly seen and included or like they’re just an afterthought in the corner.

A recent study found that 60% of employees with disabilities have actually skipped workplace events because of simple things like restrooms they can’t use or venues they can’t access. That’s huge. That’s a whole chunk of people missing out on moments meant to bring us together.

So how do we change that? How do we create events where everyone feels they belong, not just tolerated?

For us, it starts with thinking about the real people showing up. The wheelchair users, the neurodivergent folks, the carers, people whose first language isn’t English, all the folks who might be quietly wondering if this event is for them.

It’s About More Than Just Access, It’s About Feeling Welcome

Events shape culture. And right now, only about 37% of working-age people with disabilities in the US have jobs, compared to 65.5% without. That gap is more than numbers, it’s about who’s invited to the party, and who isn’t.

But when companies really make inclusion a priority? Employee engagement jumps. Like, 3.2 times higher. Because when people feel welcome at events, they feel valued at work. Simple as that.

So, if you want your summer event to hit that vibe where everyone’s included, here’s a few ideas I’ve been thinking about:

1. Make Your Invite More Than Just a Date

The invite is your first hello. It should say, “We want you here, and we’ve thought about what you might need.”

Don’t just say when and where. Let people know:

  • Is the venue step-free?

  • Are there quiet spots to chill?

  • What kind of vibe can they expect?

  • Can you handle dietary needs?

Pop that info in your invite. Maybe even add a QR code linking to full accessibility details. And be sure to include a way for people to reach out if they have questions or special requests.

2. Keep Neurodiversity in Mind

Not everyone experiences events the same way. Bright lights, loud noises, or just too much unstructured time can be draining for some.

Think about:

  • Using natural light and avoiding flickering or strobe effects.

  • Offering earplugs or quiet rooms to step away and recharge.

  • Labeling high-sensory areas clearly and providing calm zones with comfy seats and fidget toys.

  • Keeping scents subtle, strong perfumes or certain foods can be overwhelming.

Make it easy for folks to ask for accommodations ahead of time. Sometimes people don’t ask because they worry about being a bother. Let’s make sure they don’t have to.

3. Help People Connect Without Pressure

Not everyone’s ready to dive into a crowd. Free mingling can be overwhelming.

Try things like:

  • Name tags or stickers to break the ice.

  • Structured social moments to ease people in.

  • Spaces like a doodle corner, game table, or quiet nook for different vibes.

And leave room for breaks, sometimes people just need to step back.

4. Make Print and Signage Clear and Friendly

Details matter. When people can find their way easily, it makes a huge difference.

Use:

  • High-contrast colors and easy fonts (14pt+).

  • Both printed and digital schedules, so everyone’s covered.

  • Icons alongside text for extra clarity.

  • QR codes linking to audio or large-print info.

  • Clear maps to help folks orient themselves.

5. Ask for Feedback and Actually Listen

The best way to get better is to ask. What worked? What didn’t? What could you do differently next time?

Inclusivity isn’t a box to check once and forget. It’s a practice. A constant learning curve. And every step you take makes your events and your culture more welcoming.

At the end of the day, creating inclusive summer events isn’t about perfection, it’s about showing up with intention and heart. It’s about making space for everyone to feel seen, heard, and genuinely welcome. Because when we do that, the good vibes spread far beyond just one day or one event. They become part of how we work, connect, and grow together.

So, here’s to summer gatherings where everyone belongs and to the small but powerful steps we can take to make that happen.

Ready to make your next event truly welcoming? Reach out at hello@thisisgoho.com, ask questions, and let’s create spaces where everyone can shine.

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