Your Final Christmas Party Checklist
Getting nervous now that your Christmas party is coming up?
Worry not! This fool-proof checklist will make sure that party planning is on-track for a winter wonderland.
Whether it’s an intimate team gathering, or an all-out bash inviting friends, colleagues, clients and business partners, a good party checklist goes a long way to making a seamless and stress-free end-of-the year team Christmas party or corporate celebration!
Venue: What to check before your Christmas party guests arrive
Venue booked and deposit paid!
Accessibility requirements (working lifts/escalators, alternate entrances, etc) all checked.
Floor plan approved, including spaces for coat room, stage and bar.
Christmas décor set up (trees, ornaments, centrepieces, etc).
Wifi tested.
AV equipment checked.
Guests: Are your Christmas party guests ready?
Invitations sent, and follow-ups scheduled.
Final guest headcount locked in, especially if there’s a maximum capacity.
Final information shared to the guests (travel/parking information, timings, and any last-minute changes).
Branding: Adding a personal touch to your Christmas party
Signage, menus, flags and other branded collateral printed and delivered.
Take-home goody bags or merchandise packed and ready to be handed out.
Name badges/place cards created (if needed).
F&B: Festive Food and Drinks
Menu finalised.
Guests’ dietary requirements accounted for.
Drinks packages or minimum spends confirmed.
Serving schedule set.
Christmas Entertainment: The Fun Part of Your Party Plan
Christmas party theme chosen.
Host/emcee locked in and briefed.
DJ/band/performers booked and hyped.
Music playlist approved (don’t forget Mariah Carey!)
Rehearsals and sound checks scheduled
Staff & Suppliers
Supplier arrival times confirmed.
Team briefing done.
First aid procedures ready.
Photographer/videographer booked and shot list ready.
All supplier contacts in one handy list.
Welcome desk staffed and smiling.
Food and drink provided for the staff during the duration of their work time.
Walkie-talkies handed out (if needed).
Safety
Risk assessment completed.
Security personnel briefed.
Emergency exits clear and visible.
Insurance in order.
On-the-Day Kit: Last-minute party-planning essentials
Event emergency kit ready: tape, scissors, markers, chargers.
Cash float sorted (if needed).
Printouts of itinerary handed out to staff.
Spare AV equipment (mics, cables, chargers and extension leads) packed.
Once all the boxes are ticked, you’re ready to execute the best party you’ve ever seen!
